Minutes 6 November 2017

Minutes of the Parish Council’s Meeting held on 6 November 2017 in the Village Hall, Shrubland Road at 19.00

Present Cllrs. Birch, Burton, Fairhall, French, Peacock and Rayner. D. Cllr. Coley and three Members of the Public. A representative of the Press. Mr. R. Ling (Responsible Finance Officer) and Mr. A. Lee (Clerk)

93.17 Apologies for absence
Apologies were received from Cllrs. Carter, Chaplin, Howell, Kent and C. Cllr. Guglielmi.

94.17 Minutes of the previous meetings
Minutes of the meetings held on 25 September and 12 October 2017, having been circulated previously, were agreed as a true record. Proposed Chairman, seconded Cllr. Birch, were approved unanimously, and signed by the Chairman.

95.17 Declarations of Interest
Cllr. Peacock declared a non-pecuniary interest in items 101.17 (h) (i) and (v) (member). Cllr. Birch declared a non-pecuniary interest in item 101.17 (h) (ii) (Trustee); Cllr. Rayner declared a non-pecuniary interest in item 101.17 (g) (ii) (Vice-President of Manningtree British Legion).

96.17 Public Voice

(a) Three members of the public expressed their concerns about the current 40 mph speed limit for Heath Road and the potential danger to cyclists, pedestrians, children and horse riders. Local residents had signed a petition urging Essex County Council to reduce the speed limit and for the installation of signage to forewarn motorists about the dangerous S-bend (item 102.17 (c) below). One member of the public raised concern about the potential increase of HGV vehicles using Heath Road involved with the development of land to the south of Harwich Road. The Chairman explained that the speed limit was set by Essex County Council, which also was responsible for road signs.

97.17 Matters arising from previous minutes

The Chairman proposed that action be taken via the Small Claims Court to recover the costs for the insurance excess on the claim made for the replacement of a mirror and soap dispensers, and repair to a wash stand in the men’s toilets, and repairs to external overflow pipes from the women’s toilets. Agreed unanimously. Action: Responsible Finance Officer

98.17 Councillors to report on meetings attended

(a) Manningtree Town Council’s meeting with Inspector Deex about policing the locality – Cllrs. Burton, Chaplin and Fairhall and French reported that the main points discussed were: speeding; crime prevention and community led action events. There was no discussion about Police Support Community Officers. There was a possibility of Manningtree Fire Station being used periodically as a base by a police officer. Cllrs. Burton and Chaplin had undertaken Speed Watch training in using a speed gun, which they would use once their high-visibility jackets had been received. Speed gun checks could be conducted in the parish as long as motorists were given sufficient warning from signage.

(b) Tendring District Council’s Planning Committee – Cllr. Fairhall reported that she and D. Cllrs. Baker, Coley and Guglielmi had all spoken against the planning application 17/01183/FUL. The applicant’s agent argued against the five-year housing supply having been already reached. D. Cllr. Coley explained that there was a disconnect between the five-year land supply and the building of houses.

(c) Essex Association of Local Councils – Highways event – Cllr. Rayner reported that the presentation was about managing stakeholder expectations as to the partnership’s limited maintenance. Tendring District Council’s Highway Rangers could undertake a limited range of maintenance but this was restricted to roads up to 30 mph. There was limited opportunity to ask questions.

99.17 Clerk’s Report
The Clerk reported that two street lights had been repaired by the contractor. The Footpath Representative had submitted a report on the condition of the parish footpaths. Clerk to forward details of any problems to Essex County Council. Another section of the fencing to the Railway Allotments had been repaired and the contractor had also removed items of rubbish from the allotments. A quantity of sand bags to be used for emergency flooding of houses near Mistley Quay had been procured, which were being stored at EDME. Local residents have been informed. Several complaints about cyclists in the woodland of Furze Hill had been received. The Council agreed unanimously that the Clerk write to the Secretary of the Colchester Cyclo-Cross Club to remind their members that cycling was not permitted except when the Council expressly permitted it. It was also agreed to affix signage at either end of the car park and secondary car park to explain that cycling was not permitted. A draft proposal to organize six Vintage Markets had been submitted by Melanie Winning. Following discussion, the Council agreed that the landowner’s consent needed to be sought and to agree the terms of the proposal. The Council also discussed concerns about the potential impact on traffic and parking. Clerk to re-advertise the casual vacancy on the website and notice boards. Action: Clerk

100.17 Planning

(a) Considered the following planning applications received:

(i) 17/01690/TCA – 4 No. Beech on the roadside boundary – fell at tree area south of the wall near Kiln Lane – Application Determined by Tendring District Council on 30 October 2017.

(ii) 17/01722/DETAIL – Reserved matters application pursuant 16/01720/OUT – proposed 2 No. detached dwellings and garage / cart lodges at land adjacent to The Forge, Heath Road – No Comment – Chairman proposed, and agreed unanimously. Action: Clerk

(iii) 17/01808/OUT – Erection of one detached dwelling on land adjacent to Fairview, Heath Road – Objection – (i) support the reasons given by Tendring District Council’s refusal to planning application 17/01124/OUT; and (ii) have concern about vehicle access as the visibility splay could be compromised by neighbour’s hedging on a road with a 40mph limit – Chairman proposed, and agreed unanimously. Action: Clerk

(b) Considered the following planning applications received after the agenda prepared:

(i) 17/01852/TCA – 1 No. Betula Nigra – prune lower branches to raise crown at 11 Kiln Lane – No Comment – defer to Tree Officer – Chairman proposed, and agreed unanimously. Action: Clerk

101.17 Finance

(a) Noted the Internal Auditor has audited the accounts for the second quarter of 2017/18 and has approved them without comment.

(b) Noted the following Direct Debits and Standing Orders have been paid since the last meeting:
J Hinson £563.33 and £563.33 (salary – September and October)
Canon UK £97.20 (photocopier service)
A and J Lighting £69.60 and £185.82 (street lights maintenance)

(c) Noted the following cheques have been signed since the last meeting:
A Lee £694.72 (salary – October) R Ling £103.70 (salary – October)
B Forrester £117.60 (wages – October)
R Ling £305.56 (Debit Card payment of tax and N.I. – October)
GCS Systems £2630.40 (CCTV System at Furze Hill)

(d) Approved the following payments:
Wesource £400.00 (Church yard maintenance) TWL Logistics £25.00 (allotment rent)
Tendring District Council £66.28 (annual emptying litter bin charges)
KDS Electrical £25.00 (Village Hall external light)
A Lee £248.18 (stationery, postage and sandbags)
Chairman proposed and agreed unanimously

Responsible Finance Officer to write to GCS Systems for further information about the focusing of the CCTV cameras. Action: Responsible Finance Officer

(e) Considered and agreed unanimously to replace the current halogen external light fitting of the Village Hall with an LED sensor floodlight to save on running costs and bulbs.

(f) Confirmed tendering for remedial works to: (i) gully edging blocks around Swan Basin; and (ii) damaged bricks and crack in the wall adjacent to Trinity Road graveyard. Action: Clerk

(g) Considered and agreed to make donations to: (i) £100 to Essex Wildlife Trust’s Appeal (dependent on if the bid was successful); and (ii) £100 to British Legion for the Remembrance Wreath. Vice-Chairman proposed and agreed unanimously. Cllr. Rayner did not vote on item (g) (ii).

(h) Considered and agreed making grants to the following: (i) £80 to Mistley Autumn Days Club; (ii) to waive the Welcome Home and Memorial Fund’s contribution to the annual insurance premium; (iii) £50 to Mistley Bowls Club; (iv) £100 to Manningtree Museum and Local History Group; and (v) £50 to Foundry Court. It was agreed not to make a grant to the Ogilvie Hall Management Committee. Chairman proposed and agreed unanimously. Cllrs. Birch and Peacock did not vote respectively on item (h) (ii) and items (h) (i) and (v). Action: Clerk and Responsible Finance Officer

102.17 Correspondence

(a) Noted the following:

(i) Manningtree Benefice’s planned improvement to the Churchyard and Burial Ground.

(ii) Letter of thanks from Essex & Herts Air Ambulance for a grant.

(iii) Essex County Council (Various Roads, Tendring) (Temporary Prohibition of Traffic & Clearway) (No.12) Order 2017 in respect of works taking place within an 18-month period from 10 November 2017.

(iv) Tendring District Council has submitted their Local Plan with supporting documents to the Planning Inspectorate to conduct an independent examination.

(v) Suffolk Coast & Heaths and Dedham Vale AONBs application for a large grant from the Heritage Lottery Fund, for a Landscape Partnership Scheme in the Stour and Orwell area did not succeed.

(b) Considered and agreed to Lawford Parish Council’s proposal to create a pressure group to effect changes to the enforcement and the flouting of the Weight Restriction Order by HGVs. It was agreed that Cllrs. Fairhall and Rayner would attend meetings Action: Clerk

(c) Considered and agreed to support a petition to the Local Highways Panel to reduce the speed limit along Heath Road and signage. Action: Clerk

(d) Considered a request from Peter Brooks for permission to affix a plaque to a bench at The Walls dedicated to his late-father. It was agreed unanimously that a commemorative plaque may be affixed to one of the undedicated benches along The Walls. Action: Clerk

103.17 Dates of next meetings all in the Village Hall

Planning Committee Thursday 23 November 2017 at 19.00
Finance Committee Saturday 9 December 2017 at 10.30
Full Council Monday 11 December 2017 at 19.00
Planning Committee Thursday 14 December 2017 at 19.00

There being no further business the Chairman closed the meeting at 21.02.